Privacy Policy
Last updated: 3 July 2026
1. About this policy
This Privacy Policy explains how Session Review handles personal information collected through our mobile apps — Session Review Educator and Session Review Learner — and our website at sessionreview.com.au (together, the "Services").
Session Review is a partnership based in Terrey Hills, New South Wales 2084, Australia (ABN 73 522 572 155). For the purposes of the Australian Privacy Principles (APPs) under the Privacy Act 1988 (Cth), Session Review is the entity responsible for the personal information handled through the Services.
By using the Services, you agree to this Privacy Policy. If you do not agree, please do not use the Services. You can contact us any time at admin@sessionreview.com.au.
2. What Session Review does
Session Review is a one-way tool for sharing session notes from a teacher or tutor to a student or their parent/guardian. Teachers enter a short summary after each session in the Educator app and share it using a short code (or QR code). Students or parents view those notes in the Learner app by entering the code. There is no messaging back to the teacher, and no public content.
3. Information we collect
We collect only what we need to run the Services.
a) Information teachers enter. In Session Review Educator, a teacher may enter a student's first name or nickname, short lesson notes (such as what was covered and what to practise next), and attendance, in order to share it with that student or their parent/guardian. We ask teachers to use first names or nicknames only and to avoid sensitive personal information.
b) Sharing codes. The Services generate short codes (and QR codes) that link a teacher's notes to the student or parent who holds the code.
c) Technical and diagnostic data. Like most apps, we may collect limited technical information needed to operate the Services and keep them reliable, such as device type, operating system, app version, and crash or performance diagnostics.
d) Usage and analytics data. We use Google Firebase Analytics to understand how the apps are used so we can fix problems and improve them. This includes information such as which screens are opened, general device information, and an app-generated identifier. We do not use this information for third-party advertising, and we do not combine it with session notes to identify a child.
e) Website information. When you visit our website, our website provider may collect standard server information (such as your browser type and general location) and may use limited cookies to operate the site.
4. How we use information
We use personal information to:
- provide the core function of the Services (sharing session notes via codes);
- keep the Services reliable, secure, and free of errors;
- understand usage and improve the apps;
- respond to your questions and support requests;
- meet our legal obligations.
We do not sell your personal information, and we do not use it for third-party advertising.
5. How we store and share information
We use Google Firebase (a Google service) to run the Services — Cloud Firestore to store and sync session notes between the Educator and Learner apps, and Firebase/Google Analytics for the usage information described above. Google processes this data on our behalf as our service provider.
We may disclose personal information:
- to service providers who help us operate the Services (such as Google Firebase);
- if required by law, or to protect the rights, safety, or property of Session Review, our users, or others.
6. Overseas disclosure
Our service providers, including Google Firebase, may store and process data on servers located outside Australia. Where personal information is disclosed overseas, we take reasonable steps to ensure it is handled consistently with the Australian Privacy Principles.
7. Data retention
We keep personal information only for as long as necessary to provide the Services or as required by law. Teachers can delete a student and their associated notes in the Educator app at any time. You can also ask us to delete information we hold about you (see "Your rights and choices").
8. Children's privacy
Session Review is designed to be set up and operated by adults — teachers in the Educator app, and parents, guardians, or adult learners in the Learner app.
The notes a teacher shares may relate to a student who is a child. To protect children:
- we ask teachers to enter only a first name or nickname and lesson-related notes, and to avoid sensitive information;
- children are not asked to create accounts, and the apps do not request personal details directly from children;
- the Learner app only displays notes tied to a code that an adult has entered.
We do not knowingly collect personal information directly from a child without the involvement of a parent, guardian, or teacher. If you believe a child's information has been shared with us and should be removed, contact us at admin@sessionreview.com.au and we will delete it promptly.
9. Security
We take reasonable steps to protect personal information from misuse, loss, and unauthorised access, including transmitting data over encrypted connections (HTTPS) and relying on the security controls of Google Firebase. No method of transmission or storage is completely secure, however, and we cannot guarantee absolute security.
10. Your rights and choices
You may ask us to:
- access the personal information we hold about you or your child;
- correct information that is inaccurate or out of date;
- delete information we hold about you or your child.
To make a request, email admin@sessionreview.com.au. We will respond within a reasonable time (usually within 2 business days) and may need to verify your identity first. Teachers can also remove students and their notes directly in the Educator app.
11. Complaints
If you have a concern about how we have handled your personal information, please contact us first at admin@sessionreview.com.au so we can try to resolve it. If you are not satisfied with our response, you can contact the Office of the Australian Information Commissioner (OAIC) at oaic.gov.au.
12. Changes to this policy
We may update this Privacy Policy from time to time. If we make material changes, we will update the "Last updated" date above and post the new version on this page.
13. Contact us
Session Review
Terrey Hills, New South Wales 2084, Australia
ABN 73 522 572 155
Email: admin@sessionreview.com.au